Accounting and Administrative Assistant

Descripció

Vacants

Assist the Director of Administration in the different areas:

Bookkeeping and Accounting:

• Organizing and entering information from invoices
• Checking “anticipos” providers
• Preparing payments to providers
• Downloading provider invoices, managing payment invoices, receipts and follow-up with providers to get invoices
• Controlling and managing staff expenses (monthly expenses, categories, invoices, etc.)
• Uploading monthly staff expenses from the bank and organizing and entering information from staff expenses to the system
• Organizing and entering personal expenses (direct expenses, payment provider invoices, anticipos) and Faculty expenses
• Participating in accounting reviews (pending orders, balance reports)
• Bank reconciliation (weekly, monthly review to close month)
• Assisting with budgets and forecasts
• Participating in other general accounting tasks: insurances, amortization, etc.
• Improving the Accounting processes within the company

• Managing paperwork and logistics for new hires and outgoing staff members
• Participating in creating a positive employee experience (onboarding, incentives, celebrations, etc)
• Helping other departments accomplish their goals
• Accomplishing other tasks related to Human Resources administration
• Office Operations and Administration:
• Helping with office management tasks and maintenance: office material, control inventory, stock
• In charge of tracking office material technology: computers, screens, software
• In coordination with the Health and Safety department, helping maintain a safe work environment in office space including insurance coverage, data protection, medical kids, etc.
• Assisting in setting up materials for new hires
• Managing days of the staff in office
• Creating a safe and comfortable space for employees: relationship with office provider, coordinate Wifi needs, etc.

Localitat, Província

Permisos de Conduir

Vehicle propi

Idiomes

Ocupacions

Àmbits de selecció de candidats/as

Durada contracte

Tipus de Jornada

Salari