Purchasing & import administrative

Publicada: lunes, 3 de junio de 2024

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We are currently seeking a great person to cover our vacancy of Purchasing & Import Administrative and join the Supply Chain team and contribute to achieving their goals. In this role, you will report to the Director of the department and will be responsible for providing administrative support to the Purchasing-Imports area. The Company primarily sources from international producers, mainly located in Asia and the Middle East. You will be the main point of contact for these suppliers, overseeing the administrative management of import orders. This includes handling all import procedures and necessary documentation, as well as coordinating internally with all relevant departments involved in the import process.



What will be your responsibilities?

  • Organize and supervise the administrative management of purchasing orders, from their request to their delivery, including documents and forms to move goods efficiently across borders.
  • Review procedures and documents to ensure that shipping charges, handling, storage, and customs fees are correctly invoiced.
  • Create and maintain the external supplier database with the commercial and administrative information of each.
  • Follow up with the team of suppliers to obtain complete shipping documents before the shipment arrives.
  • Coordinate with the finance and accounting departments to ensure payment of import duties, taxes, freight charges, etc.
  • Handle claims to suppliers regarding delivery deadlines and administrative processes (customs declarations, documents, etc.).
  • Coordinate the tasks of the import department with other departments in the company (logistics, production, quality, finance).
  • Deal with suppliers (logistics, customs agents, freight forwarders, financial institutions, etc.).
  • Maintain records of imports, including invoices, shipping documents, and customs declarations.


What do we need you to bring with you?

  • Experience of 1 year as an administrative/back office professional in purchasing and imports
  • Knowledge of customs and import/export maritime transportation standards and policies.
  • Knowledge of the documentation required for product shipment
  • Understanding of storage and distribution processes.
  • Knowledge of maritime and land transportation.
  • Understanding and interpretation of commercial documents.
  • Practical experience with ERP software. Navision ERP will be considered a plus.
  • Experience with Proficient in MS Office, especially MS Excel.
  • Excellent verbal and written communication skills.
  • Outstanding organizational abilities.
  • Ability to work with strict deadlines.
  • Fluent oral and written English is essential. Interviews will conduct in English


We value a positive and collaborative attitude, and it's essential for progressing in this role.


Here's what we're looking for:

  • Passion for the work you do.
  • A team player who fosters a positive work environment.
  • Someone who thrives on challenges and embraces change with a proactive and open mind.
  • The ability to be patient when faced with setbacks.
  • Flexibility to adapt to the organization's needs and priorities.
  • Strong collaboration skills to work effectively with internal teams.
  • The ability to build and maintain productive relationships with all stakeholders.
  • A results-oriented individual who achieves objectives.
  • A go-getter who takes initiative and drives things forward.
  • Empathy to understand the needs and perspectives of others.


The offer includes:

  • Permanent Contract
  • You will receive a competitive salary according to your abilities, demonstrating our commitment to your ongoing professional growth.
  • You will have the opportunity to advance your career in a unique environment.
  • Collaborate with a team of experienced and highly qualified professionals.
  • Work Schedule: Monday to Friday, from 8:30 to 17:00 (with a half-hour lunch break).


How is the recruiting process structured?


For us, the onboarding process begins the moment someone decides to apply for our vacancies. We pay close attention to the selection process and the experience candidates will have.


We've designed a customized process to get to know you and for you to get to know us. It includes videos, questions, interviews, personality tests... all while safeguarding your privacy and the security of your data.


Each person has a unique and special value to bring. We are a company that promotes equal opportunities, and our hiring decisions are based on people's experience and skills, regardless of age, ancestry, race, sexual orientation, religion, marital status, national origin, or disability. Your talent is welcome.


Our selection processes center around the individual, and we don't make any decisions involving the use of algorithms that could impact you in any way, nor do we use chatbots.


  • Si quieren aplicar directamente, pueden hacerlo a través de este Link

Localitat, Província

GAVA, Barcelona

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